` Volunteer Tasks at Market – Spanish Colonial Arts Society

 Volunteers

PREVIEW–ART RECEIVING
VOLUNTEER OPPORTUNITY DUTIES REQUIREMENTS # VOL & STAFF DATE
GREETER Greeting artists at loading dock Provide general information on registration procedures Assist artists with bringing art to Convention Center to registration area Art handling experience Considerable walking, standing and lifting Must be able to work in a fast paced atmosphere Must be respectful and patient with the artists and their families 2 Wed, July 27 9:30AM-3:30PM
ENTRY FORM INFORMATION ASSISTANT Assist artists with completing all information required on the entry form Must have good people skills Must be able to sit for considerable length of time 2 Wed, July 27 9:30AM-3:30PM
STANDARDS COMMITTEE Ensure artist’s eligibility in proper art form(s) Knowledge of Spanish Market art categories and familiarity with the art guidelines for proper placement Must be a current member of the SCAS Standards Committee 6 Wed, July 24 9:30AM-3:30PM
REGISTRAR CAPTAIN Oversees registration acitivites and is liaison between registration and judging coordinator Knowledge of Spanish Market art categories and familiarity with art guidelines Must have good people skills Must be able to stand for a considerable length of time 1 Wed, July 27 9:30AM-3:30PM
REGISTRAR Ensures proper classification of art work and eligibility in category(ies) (overseen by Stds. Committee) Assures that all art pieces are properly tagged and tag no. matches entry form paperwork (form and card) Help complete paperwork and tag artwork for jurying Pass artwork onto handlers Knowledge of Spanish Market art categories Must be detail oriented, accurate and have good penmanship Must be a good proofreader Must be able to sit for considerable length of time 8 Wed, July 24 9:30AM-3:30PM
HANDLER Take artwork from Registrar and place in proper staging area Requires some heavy lifting Must be able to stand and walk for the greater part of the day Must have some knowledge of Spanish Market art categories 8 Wed, July 24 9:30AM-3:30PM
CLERICAL 1 Punch holes in paperwork Filing of paperwork in binder and accordian file Coordinating with Input Specialist Requires accuracy and orgnization skills 1 Wed, July 27 9:30AM-3:30PM
CLERICAL 2 Makes sure names and titles are correctly spelled Produce clean labels with titles and categories for artwork Good proofreading skills Accuracy in typing Computer typing and program skills 1 Wed, July 27 9:30AM-3:30PM
PREVIEW — ART HANGING AND ARRANGING
VOLUNTEER OPPORTUNITY DUTIES REQUIREMENTS # VOL & STAFF DATE & TIME
HANGING CAPTAIN Oversees arrangers and hangers Requires some knowledge of Spanish Market art categories Must have leadership skills and work well in a group setting Knowledge of arranging and hanging art work 1 Wed, July 27 Begin at 3:00PM till Complete
ART ARRANGERS Arranges art work for installation Artist aesthetic in hanging works of art Requires team cooperation 6 Wed, July 27 Begin at 3:00PM till Complete
ART HANGERS Installation of art work Requires knowledge of hanging art work on hard walls Knowledge and operation of power and hand tools 6-8 Wed, July 27 Begin at 3:00PM till Complete
PREVIEW — JUDGING AND AWARDS PROCESSING
VOLUNTEER OPPORTUNITY DUTIES REQUIREMENTS # VOL & STAFF DATE AND TIME
INPUT SPECIALIST Work with computer data as it relates to art submitted for Preview Awards JUDGING: Posts scores to spreadsheets Tallies and ranks judging scores coordinated with Ribbon Coordinator Must be computer literate in Microsoft Excel Must be detailed oriented and accurate in putting information Knowledge of Spanish Market art categories and familiarity with the art guidelines for proper placement 1 Wed, July 27 -Friday July 29
JUDGING PREP TEAM Create judging ballots by categories and by sequence of pieces as hung Add special category stickers to labels for judging Prepare tally sheets Knowledge of Spanish Market art categories Must be detail oriented Must have good penmanship 2 teams of 2 Wed, July 27
JUDGES Evaluate art for awards In-depth knowledge of Spanish Market art categories BY INVITA-TION Thur, July 28
JUDGING COORDINATOR Instructs Judges and answers questions during the judging Coordinates judging activities Coordinated with Input Specialist Exceptional knowledge of Spanish Market art categories Exceptional organizational and people skills 1 Wed, July 27 – Fri July 29
JUDGING COORDINATOR RUNNER Responsible for getting completed ballots to tally team Relays any tie issues to Judging Coordinator Considerable walking and standing Knowledge of entire event flow Good coordination skills 1 Thur, July 28
READERS Assists input specialist Requires accuracy and someone detail oriented Must be able to sit for long period of time 2 Thur, July 28
RIBBON COORDINATOR Oversees ribbon assignments and placement according to tally sheet results Oversees calls to special award and first place award winners Relays information to Newspaper results reporter Fills out Award Check Requests Knowledge of Spanish Market art categories Good organizational and people skills Good penmanship 1 Thur, July 28
RIBBON RUNNERS Fills out award information on award ribbons and calling cards Places ribbons on winning pieces Knowledge of Spanish Market art categories and Spanish Market Artists Good penmanship Considerable walking 3 Thur, July 28
CALLERS Call first Special Award and first place winners to congratulate them and invite them to early Preview on Friday evening Must have a cell phone Must have a good speaking voice 2 Thur, July 25 1:00-4:00PM
NEWSPAPER RESULTS REPORTER Records winners to send to Newspapers Knowledge of Microsoft Office Accurate typist Good proofreader 1 Thur, July 28 & Friday, July 29
PREVIEW DAY CREW Oversees Archbishop, St. Francis Cathedral and Santa Maria de la Paz Complete appropriate ribbons and places them Completes the Newspaper materials and send results to local News outlets Compiles a list of winners for early Preview check-in Prints award lists for Society Staff Replaces labels where necessary Knowledge of Microsoft Office Accurate typist Good organizational skills Attention to detail 3 Fri, July 29 9:00AM-12:00PM
SILENT AUCTION TABLE HOSTS Stand by auction tables to protect against handling, interact with visitors, share information about the art. Knowledge of Spanish Market Categories,good organizational and people skills, comfortable working around delicate art pieces. 4 Fri, July 29 4-7PM
TICKET SALES PREVIEW EVENT Greet incoming visitors, accept cash or credit card payments, attach wristbands Alert and friendly–good people skills, accurate handling of cash and credit card transactions 2 Fri, July 29 4-8PM
WILL-CALL FOR PREVIEW EVENT Greet incoming visitors, use Will Call lists to verify membership/ticket purchase, attach wristbands Alert and friendly–good people skills 2 Fri, July 29 4-8PM
PREVIEW HOSTS Stand by Preview art tables & walls to protect against handling, interact with visitors, share information about the art. Knowledge of Spanish Market Categories,good organizational and people skills, comfortable working around delicate art pieces. 4 Fri, July 29 4-8PM
SPANISH MARKET EVENT
JOB TITLE DUTIES REQUIREMENTS # VOL & STAFF DATE AND TIME
MORNING TRAFFIC CONTROLLERS Control incoming and out-going traffic as artists enter to set up booths Alert and friendly–good people skills Will be taught city traffic flow prior to weekend 8 Sat 6-9 and Sun 6-9
EVENING TRAFFIC CONTROLLERS Control incoming and out-going traffic as artists enter to tear down booths Alert and friendly–good people skills Will be taught city traffic flow prior to weekend 8 Sat and Sun, 4:30-6:30pm each day
MARKET VOLUNTEERS Booth sitters for artists Special details as they arise Considerable walking and standing Knowledge of entire event flow Good people skills Takes direction well 10 Sat and Sun, Multiple 4hr shifts
MARKET CLEAN UP CREW Pick up boxes and garbage from Plaza area at end of day Help take-down flags and banners Must be physically able to climb a ladder Considerable walking Able to take and carry out instructions as given 4 Sat 4-6 and Sun. 4-7
SALES BOOTH Sales of Spanish Colonial Art Society and Spanish Market Merchandise Handle cash, check and credit card transactions Some merchandise display Intreraction with public Must have a general knowledge about the Spanish Colonial arts Society and their programs Must have good mathematic skills Must have good people skills Must be able to stand for long periods of time 15 Sat and Sun, Multiple 4hr shifts